Overview
This policy relates to engaging sub-contractors, chiefly as Lighting Technicians but also in other technical roles (repairs technicians, rigging technicians).
It does not relate to hiring local crew, who are employees of the crewing company.
Sub-contractor definition
In the context of this policy, a sub-contractor is the employee of a company (with an ASIC issued ACN) who invoices MPH for its employee’s hours of work.
This may be an entrepreneurial individual who has set up a company so they may invoice for their own labour.
A sub-contractor always issues invoices from a company with an ACN; sole traders (ABN holders) cannot invoice the MPH for labour.
Those who do not meet the requirements for being engaged as a sub-contractor are hired as Casual employees.
Requirements for engaging as a sub-contractor
The company invoicing MPH for labour services must meet several requirements, they are:
- Has a current, active ACN, as registered with ASIC; and
- Hold and provides copies of current
- WorkCover insurance for the relevant state/s; and
- It is the responsibility of the company seeking to invoice MPH to check the cross-border provisions for the state in which the company is registered to ensure nationwide coverage.
- Public Liability insurance for the minimum value of $20,000,000 coverage
- WorkCover insurance for the relevant state/s; and
For each insurance type, MPH must be provided with an in-date Certificate of Currency prior to work being undertaken.
Failure to renew or provide insurance policies voids a contractor’s agreement to invoice the company for their employee’s time.
Providing insurance documentation
Prior to the terms of engagement being negotiate and a sub-contractor agreement being created, the relevant department manager obtains the sub-contractor’s:
- Company name and ACN
- The details are verified by undertaking an ASIC look-up
- WorkCover Certificate of Currency
- Public Liability Certificate of Currency
Insurance documents are saved to OneDrive in: MPH People > Employee Personal Information > Contractors > [Company name].
The Payroll Officer is emailed to be advised a sub-contractor is being onboarded and will set calendar reminders to obtain updated certificates each year.
Agreed rates of pay
Agreement on contractor rates is always made before a contractor is booked for work, and forms part of the agreement their employer signs with MPH.
Pay rates are never a surprise to the contractor or to MPH!
Contractor rates should be considered in the context of the Award and the contractors’ specific skill set which must always meet the minimum requirements outlined in the Position Description and Standards for the position the contractor is being engaged in.
See: Employment level and pay rates and Casual employee pay structure policies as a guide.
Rates are negotiable but shall never exceed the rate MPH is charging a Client for the contractor’s labour and allow for coverage of an administrative costs incurred by MPH.
Allowances
Sub-contractors are entitled to invoice for allowances as detailed in the MPH Allowances policy.
Signing an agreement
Before commencing work as a sub-contractor for MPH, both parties sign an agreement detailing the terms of engagement.
This is done through email, via Docusign, by the relevant department manager.
Invoice requirements
Sub-contractor invoices must contain and provide the following information:
- Be addressed to MPH per our registered details
- Company details (name, ACN, address, phone)
- The registered company name (per ASIC) of the sender
- ACN
- Company address
- Invoice number
- Invoice date
- Due date
- Bank details for receipt of payment
Details of charges:
- Job name the work is associated with
- Date work undertaken
- Task undertaken (eg. travel, prep, load-in, show etc)
- For each date
- Hours worked and hourly rate; or
- Day rate and day rate value
- Unit price
- Total price
- GST rate and amount
- Total invoice value
Reimbursement of hard costs:
Receipts for expenses incurred, such as charges for rideshares must accompany the invoice and be a legally accepted record.
Invoices that do not provide this requisite information will be returned via email and rejected until the requisite information is provided.
Sending invoices
Invoices must be sent to accounts@mphaus.com within 5 business days after the completion of work on each Job.
Failure to send invoices per these terms is likely to result in delayed payment.